OpenOffice.org 2.x Guía de usuario descargar pdf (Pagina 443)

Chapter 9: Advanced Techniques

Comparing Versions of a Document

Perhaps one of the authors who received a copy of the document made changes but did not

record them by choosing Edit > Changes > Record. Nonetheless, the delivered copy of the

document can be compared with the original document.

1. Open the edited document and then choose Edit > Compare Document.

2. From the file selection dialogue, select the original copy of the document.

3. Confirm the dialogue.

Now OpenOffice.org combines both documents in the original document. All text passages

that occur in the document but not in the original are identified as having been inserted, and

all text passages that are missing in the copy document are identified as deletions.

Now start the revision process by accepting the “insertions”, in which case the relevant texts

stay in their original form, or accepting the “deletions”, in which case the marked text

contained in the copy are not inserted in the document.

Merging Versions

It is not always one and the same document that is edited by different authors and passed

from one to the next author. It often makes more sense to give a separate copy of the

document to each author. For example, three copies are returned in addition to the original

document, with different changes in each copy.

It is easy to merge these documents into the original. The only requirement is that the

documents differ only and exclusively in the recorded changes. In other words, all “normal”

text must be identical.

1. Open the original document into which to merge all the copies.

2. Select Edit > Changes > Merge Document.... This opens a typical file selection dialogue

from which to choose a copy of the document.

3. After merging the documents, the designated changes from the copy in the original

document will be visible.

Recording Changes

The review function is available in OpenOffice.org for both text documents and spreadsheet

documents. Not all changes are recorded (for example, the changing of a tab stop from align

left to align right is not recorded). However, all usual changes made by a proofreader are

recorded, such as additions, deletions, text alterations, usual formatting et cetera.

1. To start Revision Marking, open the document to be edited and choose Edit > Changes

and click Record which display a check mark when enabled.

2. Now start making any changes. Note that all new text passages entered are underlined in

colour, while all deleted text remains visible but is crossed out and shown in colour.

3. If a marked change is moved with the mouse pointer, one will see a reference to the type of

change, the author, date and time of day for the change in Help Tips. If Extended Tips is also

enabled (on the Help menu), any available comments on this change will be displayed.

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OpenOffice.org 2.x Guía de usuario Pagina 443