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Chapter 4: Spreadsheets in Calc
AutoFill
Copying text, values and other cell contents to a spreadsheet is very easily using the mouse.
Here the user needs to consider a few special features. When several values are copied at
once, Calc forms a logical series out of the initial values, such that, if certain texts are entered
that are in sort lists, the list will be continued accordingly.
Applying Sort Lists
By way of experiment, enter the text Jan or January in an empty cell. Select the cell and
click the mouse on the box in the lower right corner of the cell border. Drag over several cells
to the right or downwards. Upon releasing the mouse button, the highlighted cells will be
filled with the names of the months.
This predefined series can be found under Tools > Options > OpenOffice.org Calc/pen
> Sort Lists. Custom lists can also be tailored to local needs, such as a list of a
company's branch offices. These lists are handy for expanding as headings and other
repetitive tasks by simply entering the name in the list with which to start and then expanding
this entry by dragging as described above.
Automatic Row Filling
1. Enter a number in a cell.
2. With the mouse drag the bottom right corner of the cell downwards.
3. When the mouse button is released, the cells selected in this manner are filled with
numbers. The starting number is increased by 1 in each case.
If two or more adjacent cells have been selected, that contain different numbers, and these are
dragged together, any recognizable arithmetic pattern of the numbers is continued. For
example, if A1 contains the number 1 and A2 the number 3, then joint copying of the two
cells by dragging downwards causes the progression to continue with 5, 7, 9, 11 and so on.
1. First select the range in the table to completely fill.
2. Select Edit > Fill > Row to open the dialogue
3. Select the type of progression. e.g.
1. Select 2 as the starting value, 2 as the increment and geometric progression as the
progression type.
In this way a list of the powers of 2 is produced.
OpenOffice.org User Guide for 2.x 270
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