OpenOffice.org OpenOffice - 3.3 Manual de usuario descargar pdf (Pagina 327)

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Step 7: Personalize documents

In step 7, OOo creates all your letters, one per recipient.

Clicking the Edit individual Document button here is similar to step 6. The

difference is that you now edit a long file containing all of the letters, so you can

make changes to a particular letter to one person. In this step of the Mail Merge

wizard, click Find to open a dialog box that allows searches within the document,

perhaps for an individual addressee.

Figure 328: Personalize document

As with step 6, when editing the document, the wizard shrinks to a small window

(Figure 326). Click on this window to expand the wizard to its full size.

Step 8: Save, print or send

You have now completed the mail merge process. The last step is to do something

with it. In step 8, you can save the original sample letter, save the merged document,

print the letters right away or, if you created email messages, send them.

You probably want to save the starting (prototype) document and the merged

document. To do this, select Save starting document to reveal the

Save starting document section containing the Save starting document button.

This button will be active only if the document has not already been saved. Clicking

on this button brings up the standard Save as dialog box. Once you have named and

saved the document you return to the Step 8 dialog box as shown in Figure 330.

Chapter 11 Using Mail Merge 327

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