OpenOffice.org OpenOffice - 3.3 Manual de usuario descargar pdf (Pagina 312)

Removing blank lines from labels

1) First ensure that the label frames are showing the field contents (data source

headings), rather than their underlying field names. If this is not the case, then

either press Ctrl+F9 or choose View > Field Names to toggle the view.

2) Next, ensure that you can see non-printing characters, such as paragraph

marks, line breaks and so on. If these are not already visible, choose

View > Nonprinting Characters from the menu bar, or press Ctrl+F10, or

click on the paragraph icon in the Standard toolbar.

You will now see that address field separation is created by line breaks ,

rather than paragraphs . As the suppression of blank address fields depends

on hiding paragraphs, not lines, you need to replace line breaks with

paragraphs as follows.

3) Click in the first label, at the end of the last data source address field in the

first line of the label. Press Delete to remove the new line character and then

press Return (or the Enter key) to insert a paragraph marker. Repeat this

action for each line in the address.

If the line spacing in the first label is not satisfactory, you may wish to correct

this before proceeding, by modifying the paragraph style associated with the

address. Unless you have changed it, the address uses the Default style.

Caution

The objective of step 3) is to replace all line breaks at the end of data

source address fields with paragraphs. Sometimes the address data field

may be longer than the width of the label and will wrap to the next

physical line: make sure that you are not misled by this into deleting and

replacing anything other than line break characters.

4) Click again at the end of the first paragraph to be conditionally suppressed and

then choose Insert > Fields > Other. Select the Functions tab and then

click on Hidden Paragraph in the Type column. Now click in the Condition

box and enter the details of the condition that defines a blank address field. It

has the general form of:

![Database.Table.Database field]

where the ‘!’ (NOT) character indicates the negative case and the square

brackets indicate the condition.

For example, in our Points database the condition to test if the Company field

is empty would be

![Points.Sheet1.Company] as illustrated in Figure 307.

To test for multiple conditions, use the operators AND and/or OR between the

conditional statements, for example:

![Points.Sheet1.Title]AND![Points.Sheet1.Last Name]

Click Insert, but do not close the dialog box until all lines have been amended.

5) Repeat for each paragraph to be conditionally suppressed, remembering to

advance the cursor to the end of the line in question before changing the last

element of the condition and Inserting the result.

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OpenOffice.org OpenOffice - 3.3 Manual de usuario Pagina 312

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