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Exporting to PDF

Calc can export documents to PDF (Portable Document Format). This industry-

standard file format is ideal for sending the file to someone else to view using Adobe

Reader or other PDF viewers.

Quick export to PDF

Click the Export Directly as PDF icon to export the entire document using your

default PDF settings. You are asked to enter the file name and location for the PDF

file, but you do not get a chance to choose a page range, the image compression, or

other options.

Controlling PDF content and quality

For more control over the content and quality of the resulting PDF, use File > Export

as PDF. The PDF Options dialog opens. This dialog has five pages (General, Initial

View, User Interface, Links, and Security). Select the appropriate settings, and then

click Export. Then you are asked to enter the location and file name of the PDF to be

created, and click Save to export the file.

General page of PDF Options dialog

On the General page (Figure 134), you can choose which pages to include in the PDF,

the type of compression to use for images (which affects the quality of images in the

PDF), and other options.

Range section

• All: Exports the entire document.

• Pages: To export a range of pages, use the format 3-6 (pages 3 to 6). To export

single pages, use the format 7;9;11 (pages 7, 9, and 11). You can also export a

combination of page ranges and single pages, by using a format like 3-

6;8;10;12.

• Selection: Exports whatever content is selected.

Images section

• Lossless compression: Images are stored without any loss of quality. Tends to

make large files when used with photographs. Recommended for other kinds of

images or graphics.

• JPEG compression: Allows for varying degrees of quality. A setting of 90%

works well with photographs (small file size, little perceptible loss).

• Reduce image resolution: Lower-DPI (dots per inch) images have lower

quality. For viewing on a computer screen a resolution of 72dpi (for Windows)

or 96dpi (GNU/Linux) is sufficient, while for printing it is generally preferable

to use at least 300 or 600 dpi, depending on the capability of the printer.

Higher dpi settings greatly increase the size of the exported file.

Note

EPS (Encapsulated PostScript) images with embedded previews are

exported only as previews. EPS images without embedded previews are

exported as empty placeholders.

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