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Caution
Not saving your document could result in the loss of recently made
changes, or worse still, your entire file.
Closing OpenOffice.org
To close OOo completely, choose File > Exit, or close the last open document as
described in “Closing a document” above.
If all the documents have been saved, OOo closes immediately. If any documents have
been modified but not saved, a warning message appears. Follow the procedure in
“Closing a document” to save or discard your changes.
Using OpenOffice.org on a Mac
Some keystrokes and menu items are different on a Mac from those used in Windows
and Linux. The following table gives some common substitutions for the instructions
in this book. For a more detailed list, see the application Help.
Windows/Linux Mac equivalent Effect
Tools > Options
menu selection
OpenOffice.org >
Preferences
Access setup options
Right-click Control+click Open context menu
Ctrl (Control) z (Command) Used with other keys
F5 Shift+z+F5 Open the Navigator
F11 z+T Open the Styles and Formatting
window
30 Getting Started with OpenOffice.org 3.3
- Getting Started 1
- OpenOffice.org 3.3 1
- Copyright 2
- Contributors 2
- Feedback 2
- Contents 3
- Chapter 1 9
- Introducing 9
- What is OpenOffice.org? 10
- Base (database) 11
- Math (formula editor) 11
- Minimum requirements 12
- How to get the software 12
- How to install the software 13
- Extensions and add-ons 13
- How to get help 13
- Starting OpenOffice.org 14
- Using the Quickstarter icon 15
- Disabling the Quickstarter 16
- Reactivating the Quickstarter 16
- Parts of the main window 17
- Moving toolbars 19
- Floating toolbars 19
- Right-click (context) menus 20
- Starting a new document 23
- Opening an existing document 23
- Saving a document 24
- Renaming and deleting files 25
- • Create New Folder 26
- • Default Directory 26
- Using the Navigator 27
- Undoing and redoing changes 28
- Closing a document 29
- Closing OpenOffice.org 30
- Using OpenOffice.org on a Mac 30
- Chapter 2 31
- Setting up 31
- OpenOffice.org 31
- User Data options 32
- General options 33
- Memory options 34
- View options 35
- Print options 37
- Path options 38
- Color options 39
- Font options 41
- Security options 41
- Security options and warnings 42
- Appearance options 43
- Accessibility options 44
- Java options 44
- Online Update options 45
- Improvement program 46
- General Load/Save options 46
- Choosing language settings 51
- Choose spelling options 52
- Choosing Internet options 53
- Chapter 3 55
- Using Styles and 55
- Templates 55
- What is a template? 56
- What are styles? 56
- Applying styles 57
- Using Fill Format mode 58
- Using the Apply Style list 58
- Modifying styles 59
- Using AutoUpdate 60
- Creating new (custom) styles 61
- Copying and moving styles 62
- Deleting styles 64
- Creating a template 66
- Editing a template 68
- Setting a default template 70
- Organizing templates 72
- Examples of style use 73
- Defining a sequence of styles 75
- Chapter 4 76
- What is Writer? 77
- The Writer interface 77
- Changing document views 79
- Working with documents 81
- Working with text 82
- • Edit > Paste Special, or 83
- Inserting special characters 85
- Setting tab stops and indents 86
- Checking spelling and grammar 87
- Using built-in language tools 88
- Using AutoCorrect 88
- Using word completion 89
- Using AutoText 89
- Formatting text 90
- Autoformatting 91
- Hyphenating words 92
- Manual hyphenation 93
- Formatting pages 94
- Creating headers and footers 95
- Numbering pages 96
- Changing page margins 97
- Adding comments to a document 98
- Creating a table of contents 99
- Working with graphics 100
- Printing 100
- Using mail merge 100
- Using fields 101
- Using hyperlinks 102
- Using cross-references 102
- Using bookmarks 103
- Using master documents 104
- Creating fill-in forms 104
- Chapter 5 105
- Getting Started with Calc 105
- What is Calc? 106
- Parts of the main Calc window 107
- Formula bar 108
- Opening and saving CSV files 109
- Opening a CSV file 110
- Saving as a CSV file 111
- Going to a particular cell 111
- Moving from cell to cell 112
- Moving from sheet to sheet 114
- Selecting cells 115
- Selecting columns and rows 116
- Selecting sheets 116
- Working with columns and rows 117
- Working with sheets 118
- Deleting sheets 119
- Renaming sheets 119
- Viewing Calc 120
- Splitting the screen 121
- Split screen bar 122
- Entering numbers 123
- Entering text 123
- Speeding up data entry 124
- Using the Fill tool on cells 125
- Defining a fill series 126
- Validating cell contents 127
- Editing data 128
- Formatting data 129
- Using manual line breaks 130
- Formatting numbers 131
- Formatting the font 132
- Formatting the cell borders 132
- Defining a new AutoFormat 133
- Using conditional formatting 134
- Hiding and showing data 134
- Outline group controls 135
- Sorting records 136
- Removing a print range 138
- Editing a print range 138
- Page breaks 140
- Headers and footers 141
- Header or footer appearance 142
- Chapter 6 144
- Getting Started with 144
- What is Impress? 145
- Starting Impress 145
- Slides pane 146
- Tasks pane 147
- Workspace 147
- Toolbars 148
- Status bar 148
- Navigator 148
- Workspace views 149
- Handout view 150
- Slide Sorter view 151
- Creating a new presentation 153
- Formatting a presentation 156
- Modifying the slide elements 158
- Adding text to a slide 158
- Adding and formatting text 159
- Quick font resizing 160
- Pasting text 160
- Pasting unformatted text 161
- Formatting pasted text 161
- Adding pictures 163
- Adding tables 164
- Adding charts 165
- Adding media clips 165
- Slide masters 166
- Creating a slide master 167
- Applying a slide master 167
- Modifying a slide master 169
- Presentation style 170
- Setting up the slide show 172
- Running the slide show 173
- Chapter 7 174
- What is Draw? 175
- The Draw workspace 175
- Choosing and defining colors 178
- Snap to grid 179
- Showing the grid 180
- Configuring the grid 180
- The basic drawing shapes 182
- Drawing an arrow 183
- Choosing line endings 183
- Drawing a rectangle or square 183
- Drawing a circle or ellipse 184
- Drawing curves 184
- Writing text 185
- Gluepoints and connectors 186
- Drawing geometric shapes 187
- Selection modes 189
- Selecting objects 190
- Selecting several objects 191
- Dynamic movement of objects 191
- Rotation 192
- Inclination and perspective 192
- Editing objects 193
- Drawing arrows 194
- Using styles 195
- Special effects 195
- Mirror copies 196
- Distorting an image 196
- Dynamic gradients 196
- Duplication 196
- Cross-fading 197
- Combining multiple objects 198
- Aids for positioning objects 199
- Working with 3D objects 199
- Exporting graphics 199
- Adding comments to a drawing 200
- Chapter 8 201
- Getting Started with Base 201
- Introduction 202
- Planning a database 203
- Creating a new database 204
- Creating database tables 205
- Caution 212
- Defining relationships 213
- Creating a database form 215
- Modifying a form 218
- Writer Guide for details 226
- Accessing other data sources 229
- Registering *.odb databases 230
- Viewing data sources 231
- Editing data sources 231
- 11 in the Writer Guide 232
- Some of 233
- Calc spreadsheets 234
- Entering data in a form 235
- Creating queries 237
- Creating reports 245
- Vacations table report 246
- Creating a dynamic report 248
- Modifying a report 250
- • Click the green checkmark 251
- More ways to create reports 252
- Chapter 9 253
- What is Math? 254
- Entering a formula 255
- <?> times <?> 256
- Right-click menu 257
- Example 2: 259
- Customizations 260
- Formula layout 262
- How do I make a derivative? 264
- Numbering equations 265
- Chapter 10 267
- Printing, Exporting 267
- Quick printing 268
- Controlling printing 268
- Impress and Draw 273
- Printing a brochure 274
- Exporting to PDF 277
- Exporting to other formats 284
- E-mailing documents 284
- Digital signing of documents 287
- Removing personal data 288
- Chapter 11 289
- Graphics, the Gallery 289
- Adding images to a document 290
- Linking an image file 291
- Embedding linked images 292
- Adding objects to the Gallery 295
- Creating an image map 297
- Using OOo’s drawing tools 298
- Creating drawing objects 299
- Resizing a drawing object 300
- Grouping drawing objects 300
- Using Fontwork 301
- Editing a Fontwork object 302
- Using the Fontwork toolbar 303
- Using the Formatting toolbar 304
- Using menu options 306
- Using the 3D-Settings toolbar 306
- Chapter 12 307
- Creating Web Pages 307
- Creating hyperlinks 309
- Using the Hyperlink dialog 310
- Editing hyperlinks 312
- Removing hyperlinks 312
- Chapter 13 322
- Your first macros 323
- Creating a simple macro 324
- Running the macro 325
- Viewing and editing the macro 326
- Creating a macro 328
- A complicated example 329
- Running the macro quickly 331
- The dispatch framework 332
- Macro organization 333
- Where are macros stored? 335
- Importing macros 336
- Downloading macros to import 337
- How to run a macro 338
- Menu item 340
- Keyboard shortcuts 340
- Extensions 342
- Finding more information 343
- Printed and eBook materials 344
- Chapter 14 345
- Customizing 345
- Customizing menu content 346
- Creating a new menu 347
- Modifying existing menus 348
- Adding a command to a menu 348
- Modifying menu entries 348
- Customizing toolbars 349
- Creating a new toolbar 350
- Adding a command to a toolbar 350
- Assigning shortcut keys 353
- Saving changes to a file 354
- Assigning macros to events 355
- Some popular extensions 356
- Appendix A 358
- Keyboard Shortcuts 358
- General keyboard shortcuts 360
- Getting help 361
- Managing documents 361
- Defining keyboard shortcuts 362
- Further reading 362
- Appendix B 363
- Open Source 363
- Open Standards 363
- OpenDocument 363
- The OpenOffice.org community 364
- What is “open source”? 365
- What are “open standards”? 365
- What is OpenDocument? 365
- Frequently asked questions 366
- File formats OOo can open 367
- Opening spreadsheets 368
- Opening presentations 368
- Opening graphic files 368
- Opening formula files 368
- File formats OOo can save to 369
- Index 371 371
- Index 373 373
- Index 375 375
- Index 377 377
- Index 379 379
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