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Creating subtotals

SUBTOTAL is a function listed under the Mathematical category when

you use the Function Wizard (Insert > Function). Because of its

usefulness, the function has a graphical interface accessible from Data

> Subtotals.

As the name suggests, SUBTOTAL totals data arranged in an array—

that is, a group of cells with labels for columns. Using the Subtotals

dialog, you can select up to three arrays, then choose a statistical

function to apply to them. When you click OK, Calc adds subtotal and

grand total rows to the selected arrays, using the Result and Result2

cell styles to differentiate those entries. By default, matching items

throughout your array will be gathered together as a single group

above a subtotal.

To insert subtotal values into a sheet:

1) Ensure that the columns have labels.

2) Select the range of cells that you want to calculate subtotals for,

and then choose Data > Subtotals.

3) In the Subtotals dialog, in the Group by list, select the column by

which the subtotals need to be grouped. A subtotal will be

calculated for each distinct value in this column.

Figure 224: Setting up subtotals

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